Job Overview
We are actively seeking a proactive and detail-oriented Executive Administrative Assistant to become an integral member of our team. This pivotal role, based in our Solana Beach, CA office, is essential in providing high-level support to the leadership team while ensuring efficient office operations. If you excel in a dynamic work environment, enjoy facilitating interpersonal interactions, and are committed to excellence, we encourage you to apply.
Key Responsibilities
As an Executive Administrative Assistant, you will serve as the first point of contact for both staff and visitors, fostering a welcoming and professional atmosphere. Your responsibilities will include:
- Greeting and assisting visitors, managing calls and overseeing deliveries and mail.
- Organizing and maintaining important corporate documents, records, reports, and receipts.
- Managing office supplies, including inventory, snacks, and general office necessities.
- Coordinating arrangements for lunch, coffee services, and other office-related items.
- Assisting in the planning and execution of company meetings, events, and special occasions.
- Overseeing event calendars, budgets, and internal communications.
- Serving as the onsite coordinator for event setup, takedown, and post-event cleanup.
- Maintaining cleanliness in office spaces, including conference rooms and communal areas.
- Ensuring the proper upkeep of office equipment through regular maintenance.
- Supporting financial operations, including accounts receivable and payable, as well as assisting with onboarding and offboarding processes.
Required Skills
To thrive in this position, candidates should possess:
- Proficiency in Microsoft Office and familiarity with standard office equipment.
- Strong problem-solving abilities and capacity to manage multiple tasks simultaneously.
- Exceptional attention to detail and organizational skills.
- Excellent interpersonal and communication skills, capable of engaging effectively with both staff and visitors.
- A commitment to maintaining confidentiality and handling sensitive information.
- Self-motivation and reliability in performing job responsibilities.
Qualifications
Candidates should meet the following qualifications:
- High school diploma or equivalent (Associate degree preferred).
- Minimum of 1 year of administrative or front-office experience; executive support experience is advantageous.
- Experience in HR coordination is a plus.
- A valid driver's license and reliable transportation.
Career Growth Opportunities
We are dedicated to the professional advancement of our employees, offering numerous opportunities for career development within our organization.
Company Culture And Values
Our company prides itself on a vibrant and supportive work culture where hard work is balanced with rewarding experiences. We value collaboration, integrity, and the growth of our team members.
Compensation And Benefits
- Salary: \(21 - \)26 per hour, commensurate with qualifications and experience.
- This is a full-time, on-site position in Solana Beach, CA, requiring local applicants willing to commute five days a week.
- We offer a competitive benefits package that includes:
- Medical, Dental, and Vision coverage
- Paid Time Off (PTO)
- Volunteer Day Off (VDO)
- 14 Paid Holidays
- Wellness Reimbursement
- Retirement Plan with Company Match
- Work equipment (laptop, monitor(s), keyboard, etc.)
We look forward to welcoming a new member to our esteemed team. If you have the skills and drive to excel as an Executive Administrative Assistant, we invite you to apply today.
Employment Type: Full-Time
